Green Procurement Policies and Standards

1. Responsible for sourcing, selecting, and purchasing goods and services required by the organisation. 2. Build and maintain relationships with suppliers to ensure timely delivery, quality, and cost-effective procurement. 3. Negotiate prices, terms, and contracts with suppliers to obtain the best value and ensure favorable conditions for the organisation. 4. Monitor inventory levels, track usage, and collaborate with inventory control to optimise stock levels and ensure availability. 5. Conduct market research and analysis to identify new suppliers, products, and market trends to support strategic sourcing decisions and supplier diversification efforts. 6. Evaluate supplier performance based on key performance indicators (KPIs) such as delivery reliability, quality consistency, and responsiveness to resolve issues promptly. 7. Implement sustainable procurement practices, including sourcing environmentally friendly products, promoting corporate social responsibility, and ensuring compliance with ethical sourcing standards. 8. Utilise e-procurement systems and technology tools to streamline purchasing processes, automate procurement workflows, and improve data accuracy and reporting. 9. Collaborate with cross-functional teams, including finance, legal, and operations, to ensure alignment of purchasing strategies with overall business objectives and regulatory requirements.

1. Responsible for negotiating and drafting contracts with vendors and suppliers to ensure favorable terms and conditions. 2. Oversee the implementation and execution of contracts, ensuring compliance with legal and regulatory requirements. 3. Identify, assess, and mitigate risks associated with contractual agreements through comprehensive risk management strategies. 4. Ensure contracts comply with organisational policies, legal requirements, and industry standards; collaborate with legal teams as needed. 5. Conduct contract audits and performance evaluations to monitor vendor/supplier performance and ensure adherence to contract terms and service level agreements (SLAs). 6. Develop and maintain a contract management system or database to centralise contract documentation, facilitate easy access, and ensure data accuracy and completeness. 7. Provide guidance and support to internal stakeholders on contract interpretation, rights, and obligations to mitigate disputes and ensure alignment with business objectives. 8. Collaborate with procurement and finance departments to optimise contract terms and pricing, maximising cost savings and value for the organisation. 9. Monitor market trends and regulatory changes to proactively adjust contract strategies and policies to maintain competitiveness and compliance.

1. Analyse procurement data, trends, and market conditions to support strategic sourcing decisions. 2. Conduct cost analysis and financial modeling to support negotiations and cost-saving initiatives. 3. Prepare reports and documentation related to procurement activities, including spend analysis and contract management. 4. Develop and maintain procurement dashboards and analytics tools to provide real-time insights into procurement performance, spending patterns, and savings opportunities. 5. Collaborate with stakeholders to conduct demand forecasting and inventory planning analysis to optimise procurement strategies and ensure sufficient stock levels. 6. Implement data-driven decision-making processes in procurement, leveraging statistical methods and predictive analytics to enhance procurement efficiency and effectiveness. 7. Monitor and analyse macroeconomic factors, industry trends, and regulatory changes that may impact procurement operations and sourcing strategies. 8. Develop and implement data governance policies and procedures for procurement systems to maintain data quality, privacy, and accessibility. 9. Lead cross-functional projects to enhance procurement system functionality, such as implementing new modules, upgrading existing features, or migrating to cloud-based solutions. 10. Stay abreast of emerging technologies and industry trends in procurement systems and software to recommend innovative solutions and best practices for continuous improvement.

1. Develop and update procurement policies and procedures to ensure compliance with organisational and regulatory requirements. 2. Conduct regular audits and monitoring of procurement activities to ensure adherence to policies, contractual obligations, and regulatory standards. 3. Provide training and guidance to procurement teams on compliance policies, procedures, and ethical standards. 4. Identify potential risks in procurement processes and implement strategies to mitigate them, ensuring compliance and minimising organisational risk exposure. 5. Collaborate with legal and finance departments to interpret and apply regulatory requirements, such as GDPR, HIPAA, and FCPA, to procurement activities, ensuring compliance. 6. Monitor and assess third-party vendor compliance with procurement-related regulations and standards, conducting due diligence and risk assessments as needed. 7. Develop and maintain a compliance monitoring and reporting system to track procurement activities, identify non-compliance issues, and implement corrective actions. 8. Conduct investigations into potential procurement fraud, conflicts of interest, and ethical violations, ensuring prompt resolution and adherence to legal and ethical standards. 9. Stay informed about industry trends, changes in regulatory requirements, and best practices in procurement compliance through continuous professional development and networking.

1. Develop and implement sourcing strategies to identify and procure goods and services in line with organisational goals. 2. Build and maintain relationships with suppliers to ensure quality, cost-effective, and timely delivery of goods and services. 3. Conduct market research and analysis to understand market trends, pricing, and supplier capabilities for informed decision-making. 4. Negotiate contracts with suppliers and manage contract terms and conditions to ensure compliance and minimise risks. 5. Evaluate supplier performance through scorecards and audits to ensure alignment with organisational standards and expectations. 6. Collaborate with cross-functional teams to assess internal needs and requirements, ensuring sourcing strategies meet operational and strategic objectives. 7. Implement supplier diversity programs to promote inclusivity and support organisational diversity goals within the supply chain. 8. Utilise category management principles to segment spend, optimise procurement activities, and drive continuous improvement in sourcing processes. 9. Develop and maintain a supplier database and supplier qualification process to ensure compliance, mitigate risks, and foster strategic partnerships.

1. Develop and implement strategic sourcing plans to optimize procurement processes, achieve cost savings, and align with organizational objectives. 2. Identify, evaluate, and select suppliers based on criteria such as quality, cost, and reliability, building strong relationships to foster collaboration and mutual benefit. 3. Conduct regular market research and analysis to understand market trends, pricing, and supplier capabilities, using this data to inform sourcing strategies and decisions. 4. Lead complex supplier negotiations to secure favorable terms and conditions, ensuring contracts are compliant with regulatory and organizational standards. 5. Implement supplier performance management programs to monitor supplier performance against KPIs, drive continuous improvement, and ensure alignment with organizational goals. 6. Oversee the development and execution of contracts, ensuring compliance with legal, regulatory, and internal governance frameworks, and operationalizing contracts within procurement systems. 7. Monitor market trends and supplier capabilities to identify potential risks and sourcing alternatives, addressing critical issues to ensure continuity of supply and smooth operations. 8. Collaborate with internal stakeholders, including procurement, finance, and operations, to align sourcing strategies with overall business needs and ensure efficient communication. 9. Provide leadership and coaching to sourcing teams, ensuring team members are equipped with the skills and knowledge to execute sourcing strategies effectively and contribute to organizational growth. 10. Lead complex sourcing projects, including managing the supplier selection process, coordinating technical and commercial bid evaluations, and driving the successful execution of sourcing events such as RFI/RFP processes.